Business travel expenses can account for a large portion of your company’s budget, leading many to opt for cost-effective tools to manage travel programs and reduce costs.

To help you choose the best free travel management software for your business, we created this list of the 14 best free travel management apps and companies. Read on for a breakdown of features and pricing to streamline business travel booking, manage expenses, and maintain travel policy compliance.

Top 14 free travel management software tools

Not all free travel management software is the same. Some offer end-to-end solutions, while others help you manage specific tasks like expense management.

We broke our top picks down into the best free travel management software solutions for booking business travel, managing travel expenses, managing travel arrangements, as well as nice-to-have add-ons.

Best free travel management apps for managing business travel booking

1. TravelPerk

TravelPerk is a travel management company that enables users to manage the entire business travel booking process via its centralized, end-to-end digital platform.

Along with access to an industry-leading travel inventory for flights and accommodation,  users can also benefit from TravelPerk’s VAT recovery solution (designed specifically for travel within Europe), a carbon offsetting program, and FlexiPerk, a cancelation policy that grants users the ability to cancel business trip arrangements up to two hours before departure with a guaranteed refund of 80%.

The best travel management software should offer integrations with the most popular expense management tools. TravelPerk offers 18 different expense management integrations, and a huge catalog of third-party integrations to streamline processes.

Other key TravelPerk features include:

• 24/7 business travel assistance
• An intuitive and user-friendly online booking tool
• A freemium model, simple pricing, and no minimum contract
• Automated travel policies and in-app approval system
• Extensive reporting capabilities and expense dashboards
• A risk management solution
• A simplified travel expense process

TravelPerk is the best business travel management app for all-in-one travel booking and management; the TMC focuses solely on corporate travel management and the needs of businesses.

TravelPerk pricing

TravelPerk’s free Starter plan includes:

• Access to an industry-leading travel inventory of flights, hotels, trains, and cars
• 24/7 customer support
• Travel data reports
• Consolidated invoicing
• Travel agent service
• Access to TravelPerk’s negotiated rates
• 5 free bookings per month

The Premium package costs $99/month and includes policies and approval processes, TravelCare risk management, FlexiPerk cancellation policy, and a concierge service.

The Pro package costs $299/month and includes an expenses API, budgets by cost center, a rates negotiation service, and access to negotiated rates.

TravelPerk ratings

• G2 rating: 4.6 / 5, based on 1536 ratings (as of November 2024)
• Capterra rating: 4.7 / 5, based on 410 ratings (as of November 2024)

Maximize your travel budget. Save time and money on your next trip.

Your details will be used for demo purposes only. View Privacy Policy.

Request demo

2. Booking.com for Business

Booking.com is an online travel agency and marketplace. Users can search for accommodation, flights, car rentals, and package deals. The platform is available in 43 languages, and the company runs a rewards program and offers discounted booking options.

Booking.com’s key features include:

• Advanced search filters
• Multilingual customer support
• Low-cost guarantee feature

The company offers a corporate travel booking option, Booking.com for Business, but it lacks key features.

For example, Booking.com comes with limited transportation options, no VAT recovery function or carbon offsetting options, few integrations with third-party solutions, and no traveler tracking.

While user-friendly, it doesn’t match the cost-saving benefits of a dedicated travel management platform designed for corporate use, which can identify the best deals, negotiate significant corporate discounts, and scale with your business. Plus, keeping track of multiple invoices is much harder when making many bookings via a platform like Booking.com.

Booking.com pricing

Booking.com is free, but third-party aggregators often charge customers specific fees.

Booking.com for Business ratings

• G2 rating: 3.8/5, based on 14 reviews (as of November 2024)
• Capterra rating: None

3. Kayak for Business

Kayak for Business is a free travel search and booking engine that functions like its consumer platform, Kayak. It’s a travel aggregator platform that searches hundreds of travel sites to find and display flight, hotel, and rental car options.

Users can automatically generate travel itineraries that include flight information, boarding passes, hotel, and restaurant reservations. Companies can also integrate their travel policies into the platform.

Key Kayak for Business features include:

• Discounted corporate rates
• Points reward program
• Price alert function
• Reporting and tracking functionality
• Expense integration
• Price predictions

Since Kayak for Business is a search engine, the solution does not offer a customer service function. In fact, the providers handle all refunds, travel amendments, and cancellations.

Kayak for Business pricing

Kayak for Business is free to use. All changes, cancellations, and refunds must be processed via the original provider, and there is no option to add negotiated rates.

Biz+ and Enterprise plans start from $20 per trip and include 24/7 customer support.

Kayak for Business ratings

• G2 rating: None
• Capterra rating: None

4. Enterprise for Business

A corporate car rental solution can save your team time and money.

Some travel management tools, like TravelPerk, offer car rentals and other transportation verticals within their platforms, making it easier to manage all travel arrangements and bookings in one place.

If you’re seeking a car rental management solution directly from a rental agency, Enterprise for Business could be a great fit.

Key Enterprise for Business features:

• 5% business discount on rental cars booked through Enterprise
• Dedicated account manager
• Options to skip the check-in counter
• Features to support travel policy compliance
• Spend forecasting

Although Enterprise is one of the largest car rental providers in the US (and globally), joining a corporate car rental management program managed by Enterprise makes it difficult for employees to get discounts, comply with policies, and make reservations if they need to use another provider.

Enterprise for Business pricing

Enterprise for Business is free to use.

Enterprise for Business ratings

• G2 ratings: none
• Capterra rating: None

5. Hotel Engine

Hotel Engine is a platform for corporate hotel discounts and management. You can book hotels at discounted rates, and keep all trips and hotel expenses in one place.

Since this platform only focuses on hotels, flights, rental cars, and other travel must be managed separately. An end-to-end travel management solution that keeps all your travel arrangements in one place offers more value for most enterprise businesses.

Key features of Hotel Engine:

• Up to 60% off corporate hotels  
• Expenses dashboard
• Customizable dashboards and analytics to manage travel spend
• 24/7 support
• Group travel bookings

Hotel Engine pricing

Hotel Engine’s free plan includes custom travel policies, hotel discounts, and 24/7 member support.

Upgrade to the Business Premium plan (from $167/month) for access to more flexible policies like unlimited changes without blackout dates, and larger group bookings.

Hotel Engine ratings

• G2 rating: 4 / 5, based on 13 reviews (as of November 2024)
• Capterra rating: 4.8 / 5, based on 5 reviews (as of November 2024)

6. Airbnb for Work

For teams who travel for longer periods or want to host team bonding activities. Employees can self-book overnight stays without needing a reimbursement, while travel managers can book and manage offsite locations for team bonding or collaboration.

However, with Airbnb, you can’t price compare against the going rates for local hotels and other accommodation options.  It doesn't offer any corporate discounts.

Key Airbnb for Work features:

• Book a variety of spaces for long trips and offsites
• Trip dashboard
• Invoicing and reporting tools
• Price alerts and payment groups
• Add employees to enable self-booking with the company card

Airbnb for Work pricing

Airbnb for Work is free to join.

Airbnb for Work ratings

• G2 rating: None
• Capterra rating: None

Ready for an unforgettable team offsite? Use our handy template to simplify planning and goal setting.

Download for free

Best free travel management apps for managing travel expenses

7. Soldo

Soldo is a business expense and automation platform that helps businesses of any size make payments and control and track spending.

You can make payments with physical and virtual cards, set custom budgets and rules, track spending in real-time, automate administrative tasks, and connect accounting platforms.

Soldo offers several useful integrations with accounting, expense tracking, document management, and open banking solutions. Plus, it integrates with TravelPerk, allowing users to export invoices into Soldo for all bookings made using a Soldo card.

Soldo pricing

Soldo is available in Italy and the UK, with passporting to over 30 European countries.

Here’s a glimpse at Soldo’s pricing tiers:

• Standard: €21/month for up to 3 users and 20 physical or virtual Soldo cards
• Plus: €33/month for up to 3 users and 30 physical or virtual Soldo cards

Soldo ratings

• G2 rating: 4.5 / 5, based on 160 reviews (as of November 2024)
• Capterra rating: 4.6 / 5, based on 91 reviews (as of November 2024)

Navigate travel expense reimbursement with ease. Use our ready-to-go expense form for quick and smooth processing.

Download for free

8. Pleo

Pleo is one of Europe’s leading expense management solutions that helps businesses manage the entire expense reporting process.

Employees each receive Pleo debit cards and get cashback on company spending. Teams can make purchases without out-of-pocket expenses, minimizing time spent on reimbursement processes. Pleo cards can also be added to Apple Pay.

Users can capture pictures of receipts within the Pleo app, which are then uploaded and submitted for approval. Custom rules can be created to flag expenses that require manager review, while the rest can be automatically approved.

Users can also generate invoices, collect payments, track mileage, and plan trips. Employers can set and adjust individual spending limits.

Pleo integrates with all major ERP, accounting, and finance software solutions and some travel solutions, including TravelPerk. This integration enables the automatic reporting of trips booked in the TravelPerk system, and users can enjoy the benefits of one-click travel expense reporting.

Pleo pricing

Pleo’s Starter plan is available for two users—a great option for entrepreneurs and small companies who want to automate company spending. Pleo also offers three premium plans:

• Essential: £452/month for up to three users and includes reimbursements, mileage and per diem, and flexible card limits
• Advanced: £99/month and includes multi-entity management, advanced controls, and phone support.
• Beyond: £199/month and includes spending insights, sub wallets, and assisted onboarding.

Pleo ratings

• G2 rating: 4.7 / 5, based on 1,079 reviews (as of November 2024)
• Capterra rating: 4.8 /5, based on 196 reviews (as of November 2024)

Read our full review of the Pleo platform here.

9. Ramp

Ramp’s platform combines corporate cards, expense management, bill payments, accounting, and reporting.

Users can earn rewards, enjoy cost savings with customized spending insights, access built-in spend control, and access over $175,000 in partner rewards. Ramp also offers a wealth of integrations with other software solutions—including seamless integration with the TravelPerk platform that enables automated travel and expense reports and includes 1.5% cashback on all travel expenses with Ramp.

Ramp pricing

Ramp’s free plan includes unlimited cards, smart controls, and automated expense management. For $15/month, you get access to custom controls, unlimited customizable workflows, and procurement automation.

Ramp ratings

• G2 rating: 4.8 / 5, based on 2,032 ratings (as of November 2024)
• Capterra rating: 4.9 / 5, based on 188 ratings (as of November 2024)

10. BILL Spend & Expense (previously Divvy)

BILL’s all-in-one expense management solution is suitable for businesses of all sizes and industries. Its smart corporate cards make business travel expenses easy to track, categorize, and report.

The platform eliminates the need to create expense reports, gives users real-time visibility into spending, and enables users to create budgets and generate virtual cards.

It also integrates with TravelPerk, allowing users to reap the benefits of a centralized portal to easily book, manage, and report on travel expenses.

BILL Spend & Expense pricing

The platform’s entire feature catalog is free, with no contracts or hidden fees.

BILL Spend & Expense ratings

• G2 rating: 4.5 / 5, based on 1,440 ratings (as of November 2024)
• Capterra rating: 4.7 / 5, based on 417 ratings (as of November 2024)

Other tools and add-ons

11. MileIQ

A mileage-tracking app can make managing travel reimbursements much easier.

With MileIQ, your employees can track accurate mileage automatically with GPS tracking, eliminating tracking and reporting responsibilities.

Key MileIQ features:

• Automatic mileage tracking
• IRS-compliant mileage logs
• Easy reporting dashboards
• Single dashboard to track compliance and policies for multiple employees
• Integrated payment and billing options

MileIQ pricing

MileIQ has a free plan which includes up to 40 drives a month.

If you need to track more drives, MileIQ offers premium plans starting at $4.99/month.

MileIQ ratings

• G2 ratings: 4.2 / 5, based on 66 reviews (as of November 2024)
• Capterra rating: 5 / 5, based on 2 reviews (as of November 2024)

Define mileage and car allowances clearly with our practical handbook. Get your team road-ready.

Download for free

12. Tripkicks

Tripkicks is an add-on that provides insights and alerts for travel plans to help users optimize travel experiences.

Key Tripkicks features include:

• Highlighting preferred suppliers
• Health and safety alerts
• Highlighting cheaper alternatives
• Monitoring of travel spend against budgets

Tripkicks pricing

Tripkicks doesn’t provide public pricing information.

Tripkicks ratings

• G2 rating: None
• Capterra rating: None

13. PackPoint

PackPoint is a handy app that creates packing lists based on the length and type of your trip (business, leisure, or bleisure) and the weather at your travel destination.

Users can add details of travel activities, like swimming, hiking, beach days, and snowsports.

PackPoint creates a custom packing list with several categories (essentials, toiletries, etc). Users can check off their packed items and hide items they won’t need.

PackPoint pricing

PackPoint doesn’t provide public pricing information.

Packpoint ratings

• G2 rating: None
• Capterra rating: None

14. TripIt

TripIt helps frequent travelers keep itineraries and travel plans organized in one place. Simply forward your confirmation emails to the TripIt email address and it’ll add your plans to your trip and organize your itinerary.

Although TripIt is designed for personal use, it can also be used as a business travel management app and even syncs with some business travel management platforms. It can be difficult to share TripIt itineraries with others, meaning travel managers can’t use TripIt to manage team travel plans.

Also, TripIt doesn’t help manage booking processes—it’s solely focused on your on-the-go travel plans and updates.  

Key TripIt features:

• Mobile itinerary and notifications, automatically generated from your travel documents
• Carbon offsetting options
• Document storage to add PDFs, QR codes, and more to your itinerary
• Calendar sync updates your calendar with your travel plans

TripIt pricing

TripIt is free for their basic plan, which includes core features and up to three documents per trip.

For access to premium features like fare alerts, trip reminders, and more, TripIt’s Pro plan costs $49 per year. 

TripIt ratings

• G2 rating: 4.7 / 5, based on 43 reviews (as of November 2024)
• Capterra rating: None

Does my company need travel management software?

Yes! Small businesses, startups, and large enterprises need a business travel management system to manage their travel programs. One of the simplest ways to reduce corporate travel costs is to explore one of the many small business travel services on the market.

Relying on processes not designed or optimized to suit how their employees travel, you’ll likely lose time, money, and resources throughout the booking lifecycle.

Here are a few ways travel management software can save you time and money:

• Complete bookings in minutes with just a few clicks
• Save costs with corporate rates, larger inventories, and VAT-refundable invoices
• Reduce travel and expense costs by integrating your travel policy
• Employee self-booking reduces micro-management
• Free up admin from managing travel arrangements, booking requests, itinerary changes, and cancellations

Discover how Creative Dock’s reception team saved time and streamlined travel management with TravelPerk’s self-booking and automated travel solutions.

What to look for in travel management software

From legacy systems to mobile apps, there are many travel software options on the market.

These are the key features to look for when browsing travel management software:

• The ability to integrate travel policies and approval workflows
• Access to real-time travel spend data and reporting functionality
• A wide range of business integrations (e.g. Slack, Ramp, PayHawk) that fit with your company’s tech stack
• A simple and intuitive user experience that supports self-booking
• Access to 24/7 customer support
• Extensive inventories and flexible booking options
• Consolidated invoice management

Find the best travel and expense management software

An effective travel and expense management provider ensures smooth corporate trips, organized expenses, and happy employees. Cost-effective and hassle-free, these solutions will revolutionize the process of planning and executing team trips.

Reach out to TravelPerk today to see how we can optimize your corporate travel, and provide valuable tips and insights into how you organize your business trips for the future.

Book, organize and control your business travel, all in one place.

Your details will be used for demo purposes only. View Privacy Policy.

Request demo