The 21 best collaboration software tools in 2025

Although the rise in remote working practices has exponentially driven the uptick in the adoption of collaboration tools, there’s also another reason why teams are looking for online collaboration software: to improve productivity.

A team collaboration tool is a communication tool with project management features rolled into one. Designed to provide a central platform for sharing knowledge, data and documents, team collaboration software helps businesses maximise efficiency and teamwork.

Does my company need to use software collaboration tools?

Here’s the short answer: Yes!

Even small teams in single locations can benefit from online team collaboration tools since they provide a single place where files are located, can help reduce email back and forth and help colleagues communicate quickly.

No matter the size or distribution of your company, in today’s modern landscape of virtual, remote and hybrid working models, collaboration tools can help your company and coworkers:

Stay connected while working remotely

Strengthen team relationships

Improve project management

Consolidate project files in a single place

Boost overall productivity

Whether your goal in adopting collaboration tools is to streamline communication, consolidate project management coordination or provide your teams with a handy tool to stay connected, team project collaboration software is a must for any modern business.

4 features to look for in any business collaboration tool

Choosing the right collaboration tool ultimately depends on your particular business needs. However, keep an eye out for the following features and attributes when considering the best team collaboration software.

Ease of use

Successful adoption of new software involves a learning curve and it takes time for everyone to get comfortable using it. A user-friendly interface with intuitive navigation is key to ensuring everyone can get on board with a new collaboration tool. Feature-rich solutions are great, but they can be difficult to handle, so evaluate each platform’s feature set closely.

File sharing features are a must-have for any team. Look for collaboration tools that allow users to securely share files, upload them effortlessly and if you need be sure to check out the level of file storage each app supports.

Communication features

Robust collaboration platforms don’t start and end with an instant messaging function. Look for a collaboration tool that supports multiple communication features, including private messaging, group chat, discussion boards, video conferencing and status reporting.

Integration with other business software

Smart companies will look for business collaboration software that integrates with the business tools they’re already using. This will enable easy data sharing between apps, which means less switching between tools and less tool fatigue.

20 best collaboration software tools for businesses

Now you know what collaboration software is, why your teams need it and what key capabilities to look out for, it’s time to search for the best tool for your business. The good news is that there’s a collaboration tool suitable for every type of business across all industries.

Below, we go through 20 of the best online collaboration tools and their features to help you make the right choice.

1. Slack

Slack is a popular collaboration tool that’s available on desktop, has its own mobile app available on iOS and Android and offers a generous free version of the platform.

Key features of Slack include:

Direct messaging and file sharing for individuals as well as for different group channels (these can be organised by team, department, project or whatever you want!)

Users can communicate through instant messaging, voice calls and video calls

Clients and guests from other organisations can use a workspace upon invitation

Integration with over 2,400 different business apps including Zoom, Asana, Salesforce, Trello and Twitter

Slack also integrates with TravelPerk, the leading travel management platform, meaning that when a business trip needs approval, an automatic Slack message with the approval request is sent to the traveller’s approver, streamlining the trip approval process.

2. monday.com

monday.com is a collaboration and task management software that’s suitable for teams of all sizes and functions.

Key features of monday.com include:

Customisable boards for managing workflows, projects and tasks

Multiple view types including timeline, Kanban boards, Gantt charts, map view and calendar view

@mention any teammate or team to keep them in the loop

Workload and availability tracking

3. Asana

Asana is a collaboration and work management platform that helps track and organise work and connect employees.

Key features of Asana include:

Ready-to-use templates for project planning

Users can choose from multiple task/project views (board view, list view, timeline view and calendar view)

Workflows for managing tasks, dependencies, due dates and milestones

User communication via task comments, project conversations, status updates

4. Trello

Trello is a project management tool that organises projects into boards and comes with generous team collaboration features.

Key features of Trello include:

Users can organise projects with boards or lists, that can also be organised by different teams tasks

Custom workflows to suit every team

To-do lists and checklists for each stage of each project

@mention any teammate to update them of project process

5. Wrike

Wrike is a project management software solution for organisations of all sizes, with a free version available.

Key features of Wrike include:

Automation Engine reduces the amount of manual repetitive work by employing rule-based automation of various actions

Customisable workspaces with shared calendars, files and folders

Multiple communication methods, including Wrike Inbox, dashboards, @mentions, group chat, private messaging, alerts and notifications

Track individual and overall task progress

6. Zoom

Zoom is a video conferencing platform with strong collaboration features and team communication tools.

Key features of Zoom include:

Video conferencing, audio calls and screen sharing

Zoom chat for direct and group messaging

Integrate schedules into Zoom meetings

Flexible pricing that allows customers to customise their subscription package

7. Podio

Podio is a low-code collaboration app that collates project data into one tool.

Key features of Podio include:

File sharing with clients and team members

Aligns all content, conversations and processes into one collaboration point

Instant messaging and video chat

Automated progress reporting

8. Miro

Miro is an interactive collaborative whiteboard platform for brainstorming that allows users to work with “sticky notes” to plan and manage workflows.

Key features of Miro include:

Pre-built templates and customisable project/workflow templates

Screen sharing and presentation sharing

Multiple communication methods including video, chat and @mentions

Agile-friendly with stand-ups, sprint planning and retrospectives

9. Flock

Flock is an online collaboration platform that offers a shared space for all cross-functional work.

Key features of Flock include:

Video and voice calling

Real-time file sharing

Advanced search capabilities to find documents, messages and files

Invite guests from other organisations to collaborate

10. Teamwork

Teamwork is a project management platform that is designed especially for client work and collaboration.

Key features of Teamwork include:

Break down projects into tasks and layers of subtasks

Manage project permissions from site level down to specific tasks

Board view and Gantt charts for easy task visualisation

Track meetings, holidays and major deadlines in one place

11. ClickUp

ClickUp is an all-in-one project management and collaboration solution suitable for small businesses and enterprises.

Key features of ClickUp include:

Communicate directly and in context with other team members

Create schedules, organise calendars and manage workload capacity in one place

Multiple workflow views including list view for to-dos, board view for workflows, box view for dashboards and Gantt view for project schedules

Alerts users when teammates are simultaneously viewing a task or adding new comments

12. Nutcache

Nutcache is a collaborative project management software that allows teams to plan, track and manage projects.

Key features of Nutcache include:

Colour-coded schedules, drag-and-drop editing and task organisation queues

Gantt charts to plan, track and organise tasks

Organise board lists by task, member or workday

Expense and time-tracking tools to help projects stay within budget

13. Evernote

Evernote is a note-taking app that enables project organisation and task management.

Key features of Evernote include:

Collaboration tool, “Spaces”, is a central source of information and a messaging and communication space

Virtual bulletin board where users can make announcements

Custom template creation

Create notes from emails and share existing notes from within Gmail and Outlook

14. Microsoft Teams

Microsoft Teams is a collaboration and video-conferencing platform that helps teams stay in touch as well as perform work-related tasks.

Key features of Microsoft Teams include:

Instant messaging and audio and video chat

File sharing and co-authoring of documents

Live meeting captions and transcriptions

Integration with Trello, InVision and SurveyMonkey

15. Creately

Creately is a SaaS visual collaboration tool for brainstorming, planning, executing and communicating around projects.

Key features of Creately include:

Collaborate in formats like diagrams, visuals, text, symbols and more

Multiple collaborators can work within a Creately document at the same time

In-app video conferencing

Comment feature includes discussion threads, to-do lists and screenshot annotation screenshots.

16. Hibox

Hibox is a team collaboration solution that integrates task management and videoconferencing within the same platform.

Key features of Hibox include:

Internal chat, task management and live video conferencing

AI feature identifies regular actions from chat patterns to efficiently schedule tasks

Create streams for specific teams, projects or departments

Share, customise and view files from the past and present

17. Nifty

Nifty is a project management app that connects remote teams and enables collaboration.

Key features of Nifty include:

Track task assignments, activities and time logs across all projects

Discussion boards to collaborate with team members

Create visual roadmaps of project milestones

File sharing using a drag-and-drop interface

18. Google Drive

Google Drive is a suite of collaboration tools including Google Docs, Google Sheets and Google Slides.

Key features of Google Drive include:

Create, share and edit documents with anyone, even those outside your organisation

Create organised shared drives for files and folders

Collaborate real-time by adding comments to any file type, tagging team members and assigning tasks or action items

Rich version history for files and recorded changes are colour-coded by person

19. Figma

Figma is a collaborative platform for designers which allows multiple teams to collaborate.

Key features of Figma include:

Project pages where users can pin files for easy access and add notes for context

Teams can edit designs together in real-time

@mention any teammate and leave comments within the design

Integrations with Trello, Flinto, Slack, Dropbox and Jira

20. Notion

Notion is a project and workflow management solution that helps businesses streamline operations.

Key features of Notion include:

Drag-and-drop interface to organise, rearrange and customise ideas

Maintain a knowledge base for task instructions, coding guidelines and HR workflows

All-in-one workspace combines notes, documents, project management and wikis

Set priority levels on tasks so individuals can organise their work

21. Chanty

Screenshot 2022 09 29 At 15 48 58 1024x406

Chanty is a team chat app that streamlines and combines all task management, collaboration and communication efforts between teams and departments of all sizes.

Key features of Chanty include:

An organised teambook for a centralised touchpoint for everything in Chanty

Workflow optimisation through Kanban board view

Dedicated threads, voice messages, audio and video calls

Turning a message into a task and the ability to assign it, set due dates and priority to it