With hybrid teams, rising costs and sustainability pressures, managing travel for work has become a lot more complex.

To ensure safety, compliance, and efficiency, businesses need to have a real-time view of where their employees are during business travel. A corporate travel tracker gives you that visibility.

Whether you have teams travelling to a conference or individuals heading out to client meetings, knowing where they are and the support they may need is central to providing sufficient duty of care. Travel trackers can also be integrated into existing business processes e.g. booking and expense systems, to offer full visibility over itineraries.

This article will explain what a corporate travel tracker is, how they work, why they are essential for any business with team members who are regularly travelling, and why TravelPerk’s travel tracking tool is the simplest, scalable way to support your team, wherever they are in the world.

Travel tracking explained

What is a corporate travel tracker?

A corporate travel tracker is a tool for companies to monitor, manage and support their team during work-related travel. Using real-time data, location tracking, itineraries and risk alerts allow for careful monitoring and reactive support to ensure duty of care and safety is maintained during the trip.

Unlike flight trackers, which provide standalone information about a single flight, tracking tools typically integrate with other travel management systems, centralising booking details and offering insights to minimize disruptions and improve the experience.

Travel trackers support a wide range of operational, strategic and safety needs for businesses of all sizes and scopes

• Expense management
• Centralising travel content
• Emergency response

Who uses travel trackers?

While it may sound like a tool for large corporations, travel trackers are increasingly used by companies of all sizes that have employees embarking on frequent or international travel. They also have many benefits for a wide range of departments within a company;

Operations managers

For operations managers, trackers are a centralised tool to make sure that bookings are suitable for the traveller’s needs and that logistics can be closely managed or adjusted quickly if needed.

HR teams

Individual and group duty of care is a core priority of HR teams, with trackers ensuring that wellbeing and compliance with safety laws can be constantly monitored when travelling. When issues do arise, they will be flagged in real-time, meaning support can be provided to individuals as quickly as possible.

Finance departments

Travel trackers help to simplify expense management and financial reporting. Having the entire group’s data in a central location provides complete visibility - supporting budgeting and forecasting that ensures travel is as cost-effective as possible.

Leadership teams

Data from travel trackers provide strategic insight and oversight, informing decisions around strategy and coordination of the team. Learning from previous trips will help leadership optimise the planning and booking processes, making future travel planning more efficient and cost-effective.

How corporate travel trackers work

This kind of tracker helps simplify travel for work by collecting and updating data from a wide range of sources, including booking systems, airlines and accommodations, to build a real-time picture of the business's travel plans. The centralised dashboard stores this information for quick access and full visibility.

When you book a trip, the platform automatically pulls in all the details, updating the travel plan. This also applies to delays and cancellations to make sure everyone has the most up-to-date information to hand when they need it.

The automated compilation of a complete record of every trip means that reviewing and reporting is simple, as all the required information is already gathered, allowing you to quickly generate a range of customised reports.

Travel trackers turn disconnected bookings into a real-time view of every trip. Your team knows where people are, what’s next, and how to step in if plans change - cutting admin time, avoiding last-minute scrambles, and making travel smoother for everyone involved.

Key benefits of using a tracker for business travel

Keep your travellers safe, wherever they are

Travel management is not just about booking tickets and accommodation. Each individual’s wellbeing and safety are also primary responsibilities.

Travel safety measures are built into trackers to flag risks in real-time. This ensures that each step of the journey stays on track, alerting you to delays, extreme weather and other unexpected changes that could cause issues. 

This rapid response means your team will have all the information to make an informed decision and provide the best possible support.

Real-time visibility

Travel tracking allows for HR and operations teams to have comprehensive oversight of all current and future travel plans, helping to anticipate issues, improve efficiency and support future budgeting and planning decisions. 

Travel risk management

These tools act as travel risk management solutions, alerting you when travellers approach high-risk areas or travel disruptions, allowing teams to proactively reroute or contact employees as needed.

Save time with simplified reporting

With a centralised view of travel data, businesses can reduce time spent on manual expense tracking, consolidate reporting, and uncover cost-saving opportunities in their travel spend.

Operational efficiency and compliance

Keeping a whole team compliant during travel is no easy task.

With built-in policies, your tracker can ensure that individuals are operating within your pre-defined parameters. Additionally, real-time compliance insights will make it simple to monitor the whole team in one place.

Integrations with travel management platforms

One of the biggest advantages of trackers is their ability to integrate seamlessly with existing travel management platforms (TMPs). These integrations eliminate the need for manual tracking and enable data sharing across booking, reporting, and safety systems.

This increases visibility and automation, simplifying processes for all stakeholders:

• Itineraries will be automatically synced.
• Changes to flights and hotels will be instantly updated.
• Travel, expense and safety information will be consolidated and accessible to all departments that may require access.

TravelPerk’s Corporate Travel Tracker

With TravelPerk’s Corporate Travel Tracker, every booking made through the platform is automatically added and visible to everyone who needs it. This means:

• You get a live map view of where your employees are.
• You can filter itineraries by date, destination, department, or individual.
• You receive proactive alerts about disruptions or risk factors tied to current travel plans.
• You can message travellers or export reports without switching tools.

Because it's all part of the same ecosystem, there’s no need for third-party plugins, workarounds, or manual syncing. This results in a smoother user experience and more accurate, timely data.

TravelPerk in action

To see how powerful integration can be, this example demonstrates the process of booking for your team to attend a conference in Europe and how it simplifies each element of the corporate travel process.

Step 1: Booking

With an integrated corporate travel booking system like TravelPerk, flights, hotels and transfers are all booked via the same platform. As soon as the bookings are confirmed, the details automatically show up in your travel tracker.

Step 2: See every trip, all in one place

Travel managers and other team members can log in to see the full trip itinerary alongside a live map.

Step 3: No surprises. Just solutions.

Transport strikes and delays always seem to happen at the worst times, like when there are only minutes to make a connecting flight. TravelPerk will alert the travel manager and team members, so you can quickly make changes and keep the trip on track.

Custom reports

After the trip, you can generate custom reports based on factors including the route, cost, and carbon impact. Expenses can be automated and relevant duty of care information can be collected for HR records.

Why choose TravelPerk over other solutions?

The benefits of a corporate travel tracker are far-reaching, keeping your team safe, improving compliance and reducing travel costs.

Unlike manual tracking or coordinating a series of fragmented tools, TravelPerk delivers a full end-to-end experience. With easy booking, 24/7 support, and carbon offsetting options, it’s not just about knowing where your people are, it’s about empowering them to travel smarter and safer.

Explore more resources with our guide Corporate travel safety 2025, and then learn more about how TravelPerk's corporate travel tracker can benefit your business.